Information on Visa Requirements can be found at

Schengen Visa Information Denmark

Visa Requirements for Denmark

Applying for a Short-Term Visa for Scientific Events
If you plan to attend the ICSN 2025 conference in Denmark and are a citizen of a country that requires a visa, it is essential to apply for a visa through a Danish diplomatic mission in a timely manner.

To determine whether you need a visa, please consult the lists of countries with visa requirements and visa-free countries List of Countries with VISA requirement and VISA-free countries, or contact your local consulate for further information.

How to Apply for a Visa
For details on how to apply for a visa, please refer to the guidelines provided by your local Danish consulate or the official visa application website. For further information: How to apply?

Invitation Letter from the Host
The Danish Planning Team for ICSN 2025 offers the option to issue an official invitation letter to support your visa application.

Please note that to receive this invitation letter, you must have registered and paid for your participation in the ICSN 2025 conference. Upon request, your registration will be verified, and the invitation letter will subsequently be sent to you via email.

In the event that your visa application is unsuccessful, the Danish Planning Team will refund 100% of the registration fee, provided the request is made before June 1, 2025. After this date, refunds will no longer be possible.

Contact Information for Invitation Letters
For assistance with obtaining an invitation letter, please contact: ICSN2025@randers.rm.dk

Contact Information for Refund
For inquiries related to refund, please contact: icsn@kongreskompagniet.dk

Bank and exchange offices are located in the city centre close to the hotels. The currency of Denmark is the Danish krone. Some shops do accept euros, but we recommend that you exchange to the local currency. Most shops also accept major credit cards.

Opening Hours:

Monday-Friday: 10.00am-16.00pm

Thursday: 10.00am-17.30pm

Closed Saturdays and Sundays

Currency Exchange at Forex

The exchange rates are better and you do not pay a fee when buying foreign currency at Forex.

Address: Forex, Banegårdspladsen 20, 8000 Aarhus C

Opening Hours:

Monday-Friday: 10.00am-18.00pm

Saturday: 10.00am-15.00pm

Emergency Phone Numbers

(+45 only when calling from outside Denmark)

Police, fire, ambulance (+45) 112

Falck rescue services (+45) 70 10 20 30

Police (+45) 87 31 14 48

Emergency room at Aarhus University Hospital, Skejby

Contact:(+45) 70 11 31 31 Always remember to call in beforehand.

Address: Palle Juul-Jensens Boulevard 161, Entrance 33, 8200 Aarhus N

Doctor "Lægevagten" - outside normal working hours (16-08)

Contact: (+45) 70 11 31 31  Always remember to call in beforehand.

Address: Palle Juul-Jensens Boulevard 161, Entrance 33, 8200 Aarhus N

Dentist - outside normal working hours.

Contact: (+45) 40 51 51 62

Address: Valdemarsgade 1 D, stuen th., 8000 Aarhus C   

Opening hours: Friday 18-21pm and Saturday/Sunday 10am-13pm.

Pharmacy - outside normal hours:

Aarhus Løve Apotek

Contact: (+45) 86 12 00 22

Address: Store Torv 5, 8000 Aarhus C   

Opening hours: Every day 06am-24pm.

Insurance

The congress fee does not cover insurance. Participants are responsible for securing their own insurance. It is highly recommended to obtain health and accident insurance in your home country before attending.

Voltage

Electricity in Denmark is 230V AC. Plugs are European standard with two round pins.